Policies

Admission Policies

  • Kindergarten students must be at least five years of age at the time of enrollment. A copy of the child’s birth certificate must be submitted with the enrollment forms. Parents are responsible for being informed of state laws where they reside.
    • Grade 1 students must be six years of age at the time of enrollment. A copy of the child’s birth certificate must be submitted with the enrollment forms.
    • Students who enroll in Grades 2–9 or who are enrolling for three or more courses in Grades 9–12 must submit with their enrollment a current, official report card/transcript that indicates grade placement (Grades 2–9) or courses taken (Grades 9–12).
    • If a report card or transcript is not available, one or more of the following may be required:
      • A letter indicating grade placement from an approved school on school letterhead and signed by the student’s teacher/principal or registrar.
      • Scores from standardized tests taken within the last 12 months and administered appropriately under third-party supervision.
      • If these items are not available, students entering Grades 2–9 will be required to take a placement test. Please contact GIA for a placement test request form.
      • Portfolio detailing homeschooling experience.*
      • Standardized test scores taken within the past 12 months and administered appropriately under third-party supervision.
      • Students may be required to take a placement test for which there is a fee.
      • Reviewing fees apply
*For more information on how to create the portfolio or to request the standardized test, please contact the high school advisor or the K-8 Director.

Attendance

Instructional guides are organized on a schedule of 180 teaching days and are structured according to a traditional school year. The student may adjust the schedule to suit circumstances such as illness, travel, mastery of material or need for remediation. 
All courses are organized on a schedule of 180 teaching days and are structured according to a traditional school year. The student may adjust the schedule to suit circumstances such as illness, travel, mastery of material or need for remediation.
Attendance records for grades K–8 are mandatory for accreditation purposes. Receipt of attendance is required for grade report processing.

Time Limit for Completion

All students must be enrolled for at least 6 weeks and complete their coursework within 12 months from the date of enrollment in order to move to the next grade level (K–8) or to receive credit (9–12). Students attending
an APLE school or in the A-PASS program should refer to that program's guidelines. Students in high school credit recovery courses will have 12 weeks to complete the coursework.
Griggs understands that there are certain circumstances in which students (not enrolled in Credit Recovery courses) are not able to complete their coursework within the 1-year timeframe. In order to avoid penalties, a student must request a deadline extension in writing to the registrar (registrargia@andrews.edu) to be reviewed by the K–12 Curriculum and Standards Committee and considered on an individual basis. See deadline extension fees on Miscellaneous Fees tab. Students who have not made deadline extension arrangements will lose access to their coursework 6 weeks after the deadline date. At this point, it will be determined if the student should complete the course or cancel and re-enroll and may be subject to deadline extension fees and/or cancellation fees.
If course is not completed and an extension is not requested, the course will be finalized with a letter grade of W (withdrawn) after 18 months from the date of enrollment.

Transfer of Credit

Credits for distance education courses may be transferred to other educational institutions. However, students should realize that decisions on acceptability of credit rest with the receiving institution. It is always a good idea for students to contact the school they plan to attend in the future to make certain that credits will transfer. After the completion of each course, GIA will issue a free transcript upon request as long as the account is paid in full. Transcript requests may be emailed to registrargia@andrews.edu.

Grades and Testing

Grades K–8
Tests may come at the end of chapters, units or a specified number of assignments. A parent or responsible adult may proctor the tests. Teachers will grade tests and return them with comments for encouragement or improvement. Grades can be viewed for each course, both online and paper-based when logged in to Griggs Online. K–6 report cards will be issued at course completion. Grades 7 and 8 report cards need to be requested through the K-8 Director.
High School
In order to maintain the integrity of the examination process and adhere to accreditation standards, an exam supervisor must be selected to proctor exams at the time of enrollment. Failure to follow Proctor selection guidelines may result in failure of an exam or the course.
A proctor must be:
a. A responsible adult not related or in residence with the student.
b. A teacher or school administrator, testing center staff, guidance counselor, librarian or pastor not related to or in residence with the student.
c. Verifiable and approved by GIA Testing Department
Testing Process:
• Local students must use the GIA Testing Center to proctor exams. 
• Completed Proctor Information Form sent to the Testing Department at the time of enrollment.
• When prompted, request exam through Griggs Online ( recommended), Griggs website griggs.edu, from the Testing Department at examgriggs@andrews.edu or the Academic Advisor at griggsadvisor@andrews.edu
• Examination date, time, and place arrangements made between student and proctor
Online Exams: GIA sends login and password information to the proctor. The proctor should NEVER give the exam password to the student.  The Proctor completes Certification and Exam Instructions and directly supervises throughout the entire the examination with the student's computer screen in sight. 
Paper exams: GIA will send the exam via email to the proctor.  The proctor will print out the exam before administering it to the student and will complete the Proctor Certification Form. The proctor then actively supervises throughout the entire examination period.  Upon completion, the proctor is responsible for immediately returning the Proctor Certification Form and examination to GIA testing department via email to examgriggs@ andrews.edu or fax 269-471-2804. At no time should the student be in possession of the exam after completion.

Once a student completes a class, the final grade is recorded using the graing scale below. All grades are final and will not be removed without Curriculum and Standards Committee action. Grades from retaken courses will not replace the previous course grade, however, it will replace the effect on the GPA. 

Grade Scale

A = 93–100
A- = 90–92
B+ = 88–89
B = 83–87
B- = 80–82
C+ = 78–79
C = 73–77
C- = 70–72
D+ = 68–69
D = 63–67
D- = 60–62
F = 59 and below

 

Achievement/Placement TestsGrades can be viewed for each course, both online and paper-based, when logged in to Griggs Online. Upon completion of course, transcripts will be issued upon request.
Stanford 10
The Stanford10 Achievement test can be used as a helpful tool to measure the progress of a student, as a means of assessing national comparisons for accreditation purposes as well as aiding in effective grade placement of students. There is no cost for initial achievement testing of new fully enrolled students (4 or more units/credits) and/or diploma-seeking students as well as current students entering 3, 5, 7, 9 and 11th grades. Testing is to be completed within 3 months of enrollment with GIA to avoid penalties. Paperwork is included with enrollment and should be turned in at the time of enrollment. Send inquiries to examgriggs@andrews.edu. Other Stanford10 placement testing opportunities are available upon request for a fee. See miscellaneous fees.
 
ACT/SAT
All directly enrolled college-prep diploma seeking students are required to submit ACT or SAT scores to the high school advisor at griggsadvisor@andrews.edu prior to receiving their diploma.

Behavior and Academic Integrity

Grades can be viewed for each course, both online and paper-based when logged in to Griggs Online. Once a course is completed, transcripts will be issued upon request. Incomplete courses will receive a W grade six (6) months past the deadline.
Academic Integrity Policy
As a Seventh-day Adventist educational institution, Griggs International Academy is committed to the universal values of truth and honesty. Griggs expects students to have integrity when doing their coursework without any form of academic dishonesty (cheating, plagiarism, or fabrication of information). As a Christian educational institution, we care for the spiritual development of our community, therefore this policy is designed to be not only punitive but also redemptive.
Responsibilities: Students
  • Be familiar with and uphold the GIA Academic Integrity Policy.
  • Take responsibility to protect academic integrity in their own work by avoiding the practice of plagiarism or the use of another’s work in place of one’s own.
  • Avoid both dishonest practices and the appearance of dishonesty.
  • Make the necessary effort to ensure that their work is not used by others.
  • Be prepared to offer verification of work and demonstrate abilities in a monitored setting.
  • Be familiar with and uphold the GIA Technology Usage Policy.
Note: A student who reaches the age of 18 is expected to take responsibility for communicating with GIA about their studies.
Academic Dishonesty-  
Violations of academic integrity include, but are not limited to, the following:
Cheating: Intentionally using or attempting to use unauthorized materials, information or study aids in any academic exercise. Examples of cheating may include, but are not limited to:
  • Sharing answers or collaborating with another student on any academic exercise, unless specifically authorized by the instructor.
  • Possessing unauthorized notes, study sheets or other materials during an examination or other academic exercise.
  • Tampering with an examination or other academic requirement after it has been corrected, then returning it for more credit.
  • Stealing, or attempting to steal, an assignment or answer key.
  • Submitting substantial portions of the same work for credit in more than one course without the knowledge and approval of all instructors involved.
Plagiarism: Intentionally or knowingly representing the words or ideas of another as one’s own in any academic exercise. Examples of plagiarism may include, but are not limited to:
  • Copying from another source without quotation marks and appropriate documentation.
  • Paraphrasing words, ideas or sequence of ideas, from another source without appropriate documentation.
  • Using material from the Internet or other online service without proper documentation.
  • Buying or using the whole or any part of a paper from a current or graduated student, research or term paper service, or any other source not representing your own efforts.
Fabrication: Intentional and unauthorized falsification or invention of any information or citation in an academic exercise. Examples of fabrication include, but are not limited to:
  • Changing, or attempting to change, academic records without proper authority.
  • Altering documents after signatures have been obtained.
  • Forging of signatures on any document.
  • Obtaining unauthorized files or accounts.
Facilitating academic dishonesty: Intentionally or knowingly helping or attempting to help another to violate any provision of this Code.
Inaccurate information: Provision of inaccurate information, misleading information or omission of information on a GIA application shall constitute a violation of the Academic Integrity Policy.
Other: Any other instance that undermines or has the potential to undermine academic integrity, such as cyber bullying (see page 30)
Procedures:
  1. 1.  Upon instructor suspicion of academic dishonesty, the instructor shall, within ten (10) days after discovery, hold an informal discussion with the student about the incident, try to reach resolution and, if appropriate, recommend a consequence to the student. This meeting should be promptly documented with a memo from the instructor or the Registrar to the student with a copy to the principal.
  2. 2.  If the student elects to appeal the instructor’s decision, then within ten (10) days after the instructor or registrar’s memo, the student shall contact the principal’s office and request consideration of his/her case. This exchange should be promptly documented with a memo from the principal to the student with a copy to the instructor and registrar.
  3. 3.  If the student elects to appeal the principal’s decision, the student may, within ten (10) days after the memo, appeal the situation to the K–12 Curriculum and Standards Committee.
  4. 4.  The K–12 Curriculum and Standards Committee shall promptly investigate the facts of the situation and hear formally from the student and the instructor via teleconference, written testimony or physical presence. If the K–Curriculum and Standards Committee agrees with the fact-findings of the principal, it will affirm the original decision. If the K–12 Curriculum and Standards Committee disagrees, in whole or in part, with the fact-findings, K–12 Curriculum and Standards Committee may modify the consequence.
  5. 5.  Until a final decision has been reached, the student shall remain an active member of the class in which the alleged instance of dishonesty occurred. In the event the student elects to drop or withdraw from the class, the alleged act of academic dishonesty will be pursued to its conclusion and any final consequence shall be unaffected by such drop or withdrawal.
Consequences: Violations of academic integrity may be imposed singularly or in any combination. Possibilities include:
  • Reduction in or failing assignment grade
  • Reduction in course grade
  • Academic suspension from school
  • Academic dismissal from school
Academic Grievance
1.  Students are entitled to appeal for an impartial review and reconsideration of their course work. Procedures to be followed are:
  1. Students should go first to the teacher involved to discuss the matter.
  2. 2.  They may next appeal to the registrar.
  3. 3.  If a satisfactory decision still has not been reached, the case may be presented in writing to the K–12 principal and reviewed by the K–12 Curriculum and Standards Committee. The decision of the committee is final.
  4. 4.  Any appeal of a grade must be initiated within six months following the awarding of the grade in question.
Academic Appeal
Parents/legal guardians must submit, in writing, appeals for reconsideration of a final grade to the GIA registrar within six months following the date of completion shown on the grade report. Teachers are permitted to change a grade only if there was an error in recording or calculation.

Computer Requirements for High School Courses

Student needs access to a computer with:
  • High-speed Internet access
  • Software: Adobe Acrobat Reader, word processor (e.g. MS Word), current browser version with JavaScript and Cookies enabled. Adobe Flash Player 10.1 or newer.
  • Hardware: 1GB+ RAM, 1Ghz+ processor, 3GB hard drive space, 1024 x 768 or higher screen resolution, audio speakers and microphone
  • Operating system: PC—Windows 7 or newer; MAC—OSX or newer

Griggs Online Use Policy

In order to create a warm environment, to protect students from the dangers of the Internet (including cyber bullying), and to ensure understanding of standards of behavior and usage from a Christian worldview, GIA students and parents agree to abide by the following netiquette rules:
  • Be courteous and considerate of others.
  • Refrain from vandalism: the malicious attempt to harm or destroy the data of another user, including uploading
  • or creating computer viruses.
  • Sign all emails, pagers or other digital messages.
  • Do not use capital letters: it is hard to read and is considered “shouting.”
  • Character shows through writing. Check for proper spelling, grammar, punctuation and capitalization.
  • Do not reveal personal details about yourself or others (address, phone number, etc.).
  • Do not agree to meet face-to-face with someone you meet online without your parent’s approval and accompaniment.
  • Access appropriate material. Inform your teacher if you come across anything that is illegal, dangerous or offensive.
  • Sending harassing, obscene and/or other threatening email to another user is prohibited.
  • Sending unsolicited junk mail, “for-profit” messages or chain letters is prohibited.
  • Other users are prohibited from using your course access.
Any violation may result in dismissal from an online course or other disciplinary actions.
Cyber bullying Policy
Cyber bullying is not tolerated. It includes, but is not limited to, the following misuses of technology: harassing, teasing, intimidating, threatening or terrorizing another student or staff member by way of any technological tool, such as sending or posting inappropriate or derogatory email messages, instant messages, text messages, digital pictures or images, or website postings which has the effect of:
  • Physically, emotionally or mentally harming a student;
  • Placing a student in reasonable fear of physical, emotional or mental harm;
  • Placing a student in reasonable fear of damage to or loss of personal property; or
  • Creating an intimidating or hostile environment that substantially interferes with a student’s educational opportunities.
All forms of bullying are unacceptable and, to the extent that such actions are disruptive of the educational process, offenders shall be subject to appropriate staff intervention, which may result in administrative discipline.
Parent or Legal Guardian Responsibility
  • Make certain your student understands and completes the Online Use Policy found in the Content or Assessments/Quizzes areas for each course. The policy must be signed by both parent and student before the student can advance to the Introduction and must be completed for each semester of the course. Based on the Griggs Online Use Policy, these rules apply to all use of the Internet for communication, whether a student is taking an online course or using the student services available on the Web. Parent/guardian and student signatures are required each time a student begins a new online course.
  • Help your student abide by the Griggs Online Use Policy by actively monitoring how they interact with classmates while using Griggs Online.
  • Structure school days to expect specific assignments are completed daily, be available to answer questions and check progress regularly.
  • Promptly discuss any behavior that violates the Griggs Online Use and Cyber bullying Policies. Set consequences and continue to monitor online activity.
  • Report concerns if your child experiences cyber bullying.

Tuition and Fees

Tuition rates apply to accredited services for the period of July 1 through June 30 of each school year.  GIA reserves the right to change tuition rates without notice.  Tuition may be refunded per refund policy.
 
Tuition and fees may only be paid in US dollars.  Fees are to be paid in full as services are provided.  Fees are all non-refundable and cannot be included in a payment schedule.  A full list of fees is available on the Financial Information tab of the website.
 
Level Enrollment Fee
K through Gr 5, per enrollment $40
Gr 6–8, per enrollment $80
Gr 9–12, per enrollment $100
   
Level Tuition Per Semester
K-6, per subject $50
Gr 7 & 8, per course $84
Gr 9-12, per course $270


Payment Methods

Services may be paid in full at time of enrollment, or by installment with a down payment at time of enrollment.  Payments on account, as well as any additional fees (e.g. alternate exams), may be paid in cash (US dollars only, paid in person), credit/debit/check card, checks and money orders payable to Andrews University.
Pay by Phone:  You may call 269-471-3326 to make payments by credit or debit card.  Be ready to give the student number, student name, and note you are paying on a Griggs International Academy account.
Mail Checks: Office of Student Financial Services 
                     Andrews University
                     4150 Administration Drive
                     Berrien Springs, MI 49104-0750, USA
We reserve the right to verify availability of funds for any check received.  A fee of $25 will be charged for any check returned by the bank.  All services, including access to the online system, may be suspended until the account is made current or paid off by money order.
Third-Party Billing:  Andrews University is able to bill Seventh-day Adventist and other organizations offering educational subsidies to their employees, in accordance with the policy of the employing organization.  Authorization from the organization's financial officer (e.g. treasurer, business manager) must accompany the registration.  Payment in full is due within 30 days from billing.  The monthly payment plan is not available to organizations.
If the sponsoring organization requires proof of completion or other evidence of enrollment, it is the student's responsibility to pay and claim the subsidy once they complete the course.
Payment of a student's account is the sole responsibility of the student or parent/guardian if student is under the age of 18.  When an Adventist school has a contract for services with GIA, the school is responsible for their contract.
Refund of Small Balance: For students using USA bank accounts, any credit balance less than $5 will not be refunded unless specifically requested because of the cost of processing.  For students with non-USA bank accounts, any credit balance will only be refunded through a valid credit card.  International students who use Peer Transfer (www.peertransfer.com/school/andrews/) or pay by credit card will be refunded through the same method.  Refunds will be made to the original payee, unless the original payee instructs Student Financial Services otherwise.

Payment Plan Policy

Monthly Payment Plan: Parents/legal guardians wiht students enrolling for accredited services may pay tuition on a monthly plan.  The monthly payment plan is not available to sponsoring organizations.  All fees (see Tuition and Fees) are due at time of services.  Fees cannot be included in the monthly payment plan, and are nonrefundable.
Credit Approval: The monthly payment plan is subject to prior credit approval, which may be based on information obtained from a credit reporting agency.  Andrews University reserves the right to deny credit on the basis of one's credit history.
Monthly Payment Plan Agreement: The person responsible for the student's finances must be 18 years of age or older.  By completing and signing the agreement on the Finance Form, the financer and the student (if older than 18) agree to abide by the stated terms.  The amount financed cannot exceed the amount due for tuition.  In case of an error or miscalculation, GIA reserves the right to adjust without notice the amount financed, provided the amount in question does not exceed $100.
Monthly Payments Applied to Multiple Courses:  When enrolled in multiple courses (Grades 7-12), subjects (Grades 1-6), or modules (Kindergarten), the monthly payment amount is automatically applied proportionately to each course being financed.  To complete a course ahead of its payment schedule (number of months chosen for the payment plan), the course must be paid in advance of requesting the final exam, and the account as a whole must be current.  If a final exam is needed right away, payment must be made by credit card or money order.
Finance Charge Disclosure: Annual Percentage Rate (APR) is 0%.
Maximum Number of Payments: Up to eight monthly payments of no less than $25 may be made on any enrollment.
Payment Due Date: If an enrollment is made before the 15th day of the month, the initial tuition payment is due on the first day of the next month.  If an enrollment is made on or after the 15th day of the month, initial tuition payment will be due on the first day of the second month following the enrollment month.  Exams, grades, report cards and transcripts are held if payment is not received by the 10th of the month.  If payment is not received by the due date, the account becomes past due, and exams will not be issued.
Delinquent Accounts:  Accounts that are 30 days or more past due will be considered delinquent.  When an account is delinquent, all services, including access to the online system, will be suspended until the account is made current or paid off.  GIA or its assignee may, without notice (unless such notice is required by law), require immediate payment in full of the remaining balance.  A late payment fee of $20 per month will be charged until the account is made current, paid off, or written off for non-payment.
If a student's or his/her immediate family's account has a bad debt, the bad debt must be paid by cashier's check, money order, or cash.  GIA may report delinquent accounts to a credit bureau.  All costs of a collection will be added to delinquent accounts.
Services Suspended: Items held for accounts in which services have been suspended, whether because of finances or academics, will not be processed until the hold has been removed.  This includes period tests, assignments, exam requests, exams, grade reports, transcripts, etc.  After the last day for withdrawal (18 months from enrollment), any items held will be shredded and discarded.

 

Withdrawal/Changes and Cancellation

Cancellation occurs when a student terminates a course of study before beginning it.  A full tuition refund is given for cancellations within 21 calendar days of the enrollment approval date. Enrollment fee is non-refundable.

Withdrawal occurs when a student terminates or drops a course of study after GIA begins providing educational services.  A withdrawal fee will be charged if withdrawing after 21 days of enrollment.

Changes involving withdrawing from one course and enrolling in another can be requested for courses where less than 20% of the work has been completed.  Changes may be requested within two months of the date of enrollment.  Drop/Change fees apply.

Withdrawal/Drop Fee by Level
Amount
Kindergarten, per course to $60 max $10
Grades 1-6, per course to $160 max $10
Grades 7-8, per course to $160 max $20
Grades 9-12, per course to $200 max $40
 
Cancellation/Withdrawal Procedures:
Email enrollgia@andrews.edu with any enrollment changes.  Include the specific course number and name, student ID number, full name, and any instructions on returning a refund (if any).Email fingia@andrews.edu if withdrawing or canceling courses without adding others.  Student Financial Services will email confirmation of your withdrawal and the amount of any refund due.

 

 

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